10 reasons you should be using a digital mailbox for your business
No matter the size, location, and type of your business, using a virtual or digital mailbox can help simplify and streamline your operations, saving time and money. The technology avails all your mail online and lets you decide whether to scan, forward, or shred the mail content with a click of a button. Here are the top ten reasons you should use a digital mailbox service for your business.
Your business gets a professional address
A virtual mailbox can enable your business to secure an actual business street address, boosting your credibility. This is most helpful for home-based or online businesses that lack a physical presence, which is needed for a corporation or an LLC.
The benefits of the virtual mailbox’s permanent business address are:
- The address allows you to receive all mail types and packages from different couriers like UPS, USPS, and FedEx, unlike a PO BOX that only accepts mail shipped via USPS.
- It assures anonymity as you can choose to make your address private if you operate from your residence.
- A virtual mailbox further provides a secure business address and enhances privacy since most startups use their home address for business matters.
You can manage mail anywhere, anytime
All you need to manage your mail is a secure browser and a stable internet connection. You can use any device to view your mail anytime without the need to download or install extra software.
Unlike the physical post office, a digital mailbox offers 24/7 online access. Immediately after the mail arrives and is scanned, you can instantly view it online. Besides, you can track crucial and time-sensitive information like invoices and permits through email notifications. Thus, you will not be forced to sit around your home waiting for your package to arrive. Generally, your virtual mailbox will give you easy access to mail through a laptop or smartphone, enabling you to work remotely.
Digital mailbox offers maximum mail security and privacy
Mail can go through several hands in any business setup with several employees before getting to your desk. Luckily, digital mailboxes receive mail straight from the courier to its operation center. Each mail piece is then virtually tagged, scanned, and stored in secure locations.
This eliminates the need for intermediaries who increase the risk of damage, theft, or loss of mail. It also minimizes the chances of your mail details getting into the wrong hands, including scammers and identity thieves.
The good thing is that your digital mailbox can audit and record every touchpoint, as well as shred all trashed mail at no extra charge, protecting all sensitive information. Most platforms also offer 256-bit encryption for your online data, limiting the exposure to piracy and online theft.
Virtual mailbox eliminates clutter and junk mail
The reality about mailboxes is that you receive tons of junk mail. If your office or desk is cluttered with mail, a virtual mailbox can help you direct all the unwanted mail to the shredder without the need to touch them. The platform quickly scans through all the mail to identify what’s essential and what’s trash, reducing the time spent discarding junk mail.
Using digital mailbox helps save time
A virtual mailbox digitizes your business mail, which helps streamline your document workflows and save time on monotonous tasks. Most virtual mailboxes use advanced commercial high-resolution scanners to deliver PDF scans with full-text search. As a result, it leads to higher quality scans and faster scan delivery to meet the stipulated turnaround times.
You also get to save time through:
- Unlimited digital mail archiving
- Paperless office solutions and document storage
- Access to all your mail documents online
- Hassle-free record-keeping and paperless filing
- Avoiding the hassle of opening and sorting mail
You get same-day processing
Most digital mailbox providers give you access to same-day scans for all the new incoming mail. Usually, those mail available the same day are processed at the location you signed for rather than being forwarded to a central processing facility. You only need to select a location with the highest concentration of your business traffic. Besides, you can receive and ship your mail and packages without incurring extra charges of forwarding them to a central processing center.
It saves you money
A digital mailbox can help you save money by combining multiple shipping costs and addresses if you carry out your business operations in numerous locations. That’s because you get to ship all your business mail to a single platform that receives, scans, stores, and forwards them, saving you many wages, shipping, and management costs. Besides, by outsourcing your mailbox, you get to free up more time and channel it to those areas that matter the most to your business. Through that, you reduce costs while enhancing productivity.
A digital mailbox adds a professional look to your business
Most consumers lose confidence in a company if they discover it still uses a P.o box or a home address for their business letters and packages. In fact, it shows that you lack the necessary resources needed to maintain your mailing processes.
A digital mailbox service can make your business look more professional and helps you keep your business and home life separate. Additionally, it enables your company to stand out as trustworthy, aiding your long-term growth. On top of that, it gives your company an actual physical street address that you can share with potential customers, clients, and vendors.
You can get started immediately
The entire process of getting a P.O box address can be strenuous and time-consuming, from filling out all the paperwork to deciding who to give authorized access to the box. Plus, you will need to keep changing your schedule to create time for regularly emptying your mail box.
Digital mailbox services make the entire mail-receiving process simple. Immediately after you sign up, you are free to start using your street address. And with its unlimited digital storage, you don’t have to squeeze your already packed schedule with weekly mail pickups.
You can shift to a different location without changing the business address
It can be challenging for potential customers to catch up with your new business address details after changing the physical premise. This can lead to delays in business, which can affect your reputation. With a virtual business address, you will not need to change the address even when you move. All your mail will be delivered as expected and without delay.
Using a digital mailbox will enable you to achieve more than you can imagine while helping you save time and money. It will serve as your one-stop shop for all your business needs related to handling packages, mail, and check deposits. Get started today and enjoy the full benefits of virtual mailbox services.