6 effective ways to manage workload
Got a team to manage an ever-increasing workload and colleagues who rely on your decisions and depend on your effective planning and delegation for their workloads. It’s a considerable weight on any leader’s shoulders, so if you’re a CEO or manage any team, you’ve likely struggled to manage your workloads throughout your career?
Perhaps you’re under the pump right now? Although developing technologies and apps were initially designed to make our lives easier and everything more efficient, this has even hurt our work. Many of us are taking on even more projects, creating a never-ending cycle of increasing workload.
If you’re stressed about your workload, you can implement many simple but highly effective strategies to make things smoother, more efficient, and free up precious time.
Planning & time management
You can’t manage a team effectively without exceptional planning and time management. This involves sitting down at the start of each week or day to write a prioritized list of everything that needs doing. This should be in the order of importance, and you should assign delegated work to the most appropriate person.
When it comes to delegation, always delegate to the best person for the job. This should go without saying. But if you have doubts about a person’s ability to complete a task, even though you need it done now, this job will likely need doing again. So you’ve wasted your time and your colleague’s time and are back where you started.
Effective delegation comes from knowing what each member of your team’s strengths and weaknesses are. This way, you can delegate effectively and make it fair for everyone. It’s also crucial to communicate what you expect of employees, so there are no misunderstandings about who’s doing what and what you need them to do.
Always performing the most important tasks first is the most critical factor for managing your workload. You’ll know which tasks you need to do personally and the best time of day you will perform them. This should be no different for your team. Distribute all jobs, making it clear who needs to do what and when it needs doing. Often these important are the most challenging and time-consuming.
Time blocking is incredibly effective in managing your workload. For example, you might dedicate Monday morning to marketing, whereas you could use Tuesday morning for data analysis.
You can even go a step further and break your time down into 15-minute increments, or like Elon Musk, into tiny 5-minute blocks. You might use five-minute blocks between your more important tasks to tackle a social media post or write an email.
Whatever amount of time you use, time blocking is dedicating your focus entirely to small tasks and don’t allow distraction. This short but hyper-focused work is much more productive than an hour-long, unconcentrated, distracted hour of the same job.
Know your resources
When you’re taking on work, especially if you’re a growth-minded individual/business, it can sometimes be challenging to say no to business. You often find yourself taking on more work than possible.
You can delegate tasks to the right people at the right time and ensure you’re not left treading water without enough employees to allocate work. To combat this, you need to map out your exact resources regarding your finances and workforce. In addition, perhaps even more importantly, you don’t want to overwork your employees and lead to a stressed-out team.
There’s nothing worse and somewhat less effective than multi-tasking. You’ve probably heard co-workers or people you know boast about how good they are at multi-tasking. See someone tapping away at an email while on the phone or in a meeting, but it doesn’t matter who you are; this is ineffective.
It is much more effective, making for a much higher standard of work when you are 100% focused on one task at a time.
Efficient work methods
In 2022, workloads aren’t decreasing anytime soon. If you’re in a position responsible for the management and particularly the growth of teams, you must implement these techniques to manage your time effectively:
- Planning & time management
- Effective delegation
- Time blocking
- Know your resources
- Avoid multi-tasking
In addition to implementing all these techniques, another great way is utilizing IT process automation technology to make your business’s tech element as smooth and efficient as possible. We hope these tips have helped you manage your workload and cant wait to hear the results.