5 practical ways to manage and organize your email inbox
With an average professional receiving more than 121 emails daily, it may be difficult to manage an inbox. Usually, for most professionals, 25 percent of their time is spent on reading and responding to emails. Soughting emails can make you less productive if you don’t manage them properly.
No wonder most big companies assign the job of checking work emails to customer support. Therefore, if you are a customer support personal, you need to learn how to manage and organize your email inbox. Read and learn effective email inbox management tips.
Assign an email time on your schedule
In the same way, you make time for yourself and create a structured time to seek out your emails. Most workers check their emails more than 74 times daily. This is a lot of work used in checking emails. Checking emails may seem like a no-brainer, but it consumes so much time. Therefore, set aside time to check all your work and personal emails. Ensure that the time used for checking email inboxes does not affect your productivity.
To make email inbox management easier, you need to organize it. For instance, you can set up labels, folders, and categories. However, no standard rule exists to organize your email inboxes into files. Organizing your emails into files entirely depends on your person and the kind of work you do. If you are into advertising, you can create folders for guest posts, requests, advertising, etc. Don’t forget to check if email is valid before your organize.
Touch it once
You need to apply the touch it once principle to reduce the time you waste with email inboxes. The touch-it-once principle entails opening the email once and handling all the issues immediately. When you open the inbox and don’t resolve the problems of the email, it will require revisiting it again. With the touch-it-once principle, you can deal with several emails daily.
Adopt the one-minute principle
As much as you want to avoid dealing with your inboxes and making mistakes, you also have to be time-conscious. The one-minute principle means using just 60 seconds to deal with one email in your inbox. Emails that require more than one minute should be filed and dealt with when you have enough time. Adopt the one-minute approach for emails that require simple responses. With the one-minute principle, you can clear your email inboxes faster.
Know when to send emails
Sending emails to every Tom, Dick, and Harry will make your email inbox to be flooded. Knowing when to email will reduce the volume of messages you will receive. There is a possibility that when you send emails, the receiver may respond, thereby increasing the number of messages in your inbox. Limit your emails to very important courses and clients.
Email management is not a walk in the park, especially for big corporations. However, organization email inboxes will help you attend to very important matters. Also, poor email inbox management can make you lose clients.