6 best video-conferencing rentals for small businesses
In today’s world, small businesses rely more than ever on clear, effective communication to keep operations running smoothly and to connect with clients, partners, and teams. Video-conferencing has moved from being a “nice-to-have” to an absolute necessity. But not every business can justify the cost of purchasing and maintaining high-quality hardware, especially if it’s only needed for certain periods or specific projects.
That’s where renting comes in. Video-conferencing rentals give small businesses access to the same high-end equipment used by larger corporations—without the hefty price tag or long-term commitment. Whether you’re hosting a one-off pitch to a key client, running regular hybrid meetings, or pulling together a multi-site team workshop, renting allows you to get the right tech, right when you need it.
Here’s our rundown of the top video conferencing equipment providers in the UK that can give your small business a big voice.
1. VideoCentric
VideoCentric has built a reputation as one of the UK’s most trusted names in video conferencing solutions. They cater to both large and small businesses, but their flexible packages make them particularly appealing for SMEs. You can choose from a variety of hire options, ranging from compact huddle room kits for intimate team discussions to full Zoom Room or Microsoft Teams Room setups for larger meetings or events.
What sets them apart is their end-to-end service. From initial consultation through to delivery, installation, training, and ongoing support, VideoCentric takes the pressure off small business owners who might not have a dedicated IT department. Their rental periods are adaptable—whether you need the kit for a single day, a week, or several months—so you only pay for what you need. This level of flexibility makes them ideal for scaling up for a special project or big meeting, then scaling back down without financial strain.
Our rating: 10/10
Price: Starts at approximately £120/day for basic kits
Link: https://videocentric.co.uk/availability/hire/
2. Hamilton Rentals
Hamilton Rentals combines affordability with tailored support, making them a great fit for small businesses that don’t have a dedicated AV department. They can help you choose the right hardware for your room size, meeting style, and preferred software platform. Whether you’re connecting with remote clients or hosting a multi-location meeting, they’ll handle delivery, installation, and any training needed. Their experience means you get a reliable setup every time without overcomplicating the process.
Our rating: 8/10
Price: From around £100/day
Link: https://www.hamilton.co.uk
3. AV Rental Services
AV Rental Services offers a comprehensive suite of AV and IT hire products—perfect for small businesses seeking variety and innovation. In addition to video-conferencing hardware, they supply interactive screens, laptops, projectors, and short-term rental trials (Rent Before You Buy), with full delivery, setup, and managed support. Their versatility makes them a smart pick for businesses wanting to test tech before committing.
Our rating: 8.5/10
Price: Depends on kit and rental duration
Link: https://www.avrentalservices.co.uk/
4. Smart AV
Smart AV provides compact yet powerful video conferencing equipment that are perfect for smaller spaces. They offer HD cameras, speakerphones, and displays in packages designed to be easy to use and quick to set up, but they also have the expertise to manage more complex needs when required.
One of their standout offerings is the “Rent Before You Buy” option, which is perfect for small businesses considering a longer-term investment but wanting to test the waters first. They also handle delivery, installation, and on-site or remote technical support. If you’re hosting a hybrid event or need a tailored setup for a product demo, their adaptability ensures you get exactly the configuration you need without overpaying for unnecessary extras.
Our rating: 8/10
Price: Varies depending on equipment
Link: https://www.smart-av.com
5. Proscreens
Proscreens is a family-run AV hire business based in Surrey, specialising in user-friendly solutions. Their video-conferencing packages include screens, microphones, and built-in support, with technician setup tailored to suit office presentations or modest corporate gatherings. Their “plug & play” kits are ideal for small businesses that need fast, reliable solutions without tech complications.
Our rating: 8.3/10
Price: Quote-based, with flexibility by support level
Link: http://www.proscreens.co.uk/conference-equipment-hire/
6. Mustard Presentations
If affordability and reliability are your priorities, Mustard Presentations deliver budget-friendly AV hire—including video-conferencing systems, display screens, microphones, and PA systems. Their services include tested and maintained equipment, optional project management, and technical support. They’re a solid option for small businesses or community clients hosting webinars, training sessions, or in-person team meetings.
Our rating: 8/10
Price: Day-by-day rental pricing—quote available
Link: https://www.mustard.uk.net/services/av-hire/
Make your meetings shine – book the best video-conferencing today
For many businesses, every client meeting, presentation, and negotiation is an opportunity to impress. The right video-conferencing setup can elevate your professionalism, strengthen relationships, and make your brand stand out – even if your team is small. Renting lets you access top-tier equipment and expert support without the financial burden of buying and maintaining your own hardware.
From flexible packages to event production expertise, there’s a UK rental provider ready to match your goals, budget, and technical needs. Take the step today to ensure your next virtual meeting is the one that seals the deal – rent the right tools and make every conversation count.