9 ways an online PDF tool can benefit your organization
PDFs are a universally loved, and tried-and-true technology. Today billions of PDFs are created every single day. Thanks to its wide range of features, PDF is the king for sharing documents electronically.
As per Forbes, “Many businesses opt to publish documents online as Portable Document Format (PDF) files because they have several advantages: PDFs maintain their visual look, can be read on most browsers and mobile devices and can be password-protected.”
But this wasn’t the case back in 1993.
Did you know that “The PDF format was developed by Adobe in 1993? In its first years, it was possible to read such files only with special Adobe products. Of course, they were quite expensive and were predominantly used by companies.”
But the issue is that even today, for companies to use Adobe, they have to shell out a lot of money.
Not today though. Because with the advent of free-to-use PDF tools, editing and converting PDF files is like a walk in the park, free for individuals and super affordable for teams.
Whether you are looking for a PDF to doc converter, or PDF to excel converter — PDF tools come in handy for anything PDF-related.
In this article, we deep-dive into the 9 benefits of using PDF tools in your organization.
#1. Get a full suite of PDF tools — from PDF to Doc convertor, to delete pages.
If you look at it, there’s so much one can do with PDFs. Edit them, delete redundant pages, get them e-signed, and convert them into word or excel. List in unending. Typically, PDF tools offer a slew of benefits for businesses to save time and improve efficiency.
- PDF Converter — to convert Word, PowerPoint and Excel files to and from PDF
- PPT to PDF — to convert PowerPoint presentations to PDF documents
- PDF to PPT — to convert PDFs to editable PowerPoint presentations
- JPG to PDF — to transform JPG, PNG, BMP, GIF, and TIFF images to PDF
- PDF to JPG — to extract images from your PDF or save each page as a separate image
- Excel to PDF — to convert Excel spreadsheets to PDF documents
- PDF to Excel — to convert PDFs to editable Excel spreadsheets
- Edit PDF — to add text, shapes, images and freehand annotations to your PDF
- PDF Reader — to display, print, and share PDFs online
- Number Pages — to insert page numbers in PDF with ease
- Delete PDF Pages— to delete/remove one or many pages from your PDF
- Rotate PDF — to rotate one or all pages in your PDF
- Word to PDF — to convert Word documents to PDF files
- PDF to Word — to convert PDFs to editable Word documents
- Merge PDF — to combine multiple PDFs into one unified document
- Split PDF — to extract pages from your PDF or save each page as a separate PDF
- eSign PDF— to create your signature, sign your PDF and request people to sign
- Unlock PDF — to remove passwords, encryption, and permission from your PDF
- Protect PDF — to add a password and encrypt your PDF file
- PDF Scanner — to create a PDF with the help of mobile scans
It’s clear that PDF tools are a boon for businesses. No need to fret about visiting different platforms or installing unreliable third-party software just to convert a PDF file into a PPT.
#2. PDF tools come with the highest order of security features.
When businesses deal with PDF files, they cannot afford these files to be leaked or tapered. Industry-standard security is a must. For that reason, most of the PDF tools available in the market are compliant with the highest security standards. So, you need not worry about the confidentiality of your data. All you need is an internet connection, and you are good to go. GDPR Compliance, CCPA Compliance, ISO/IEC 27001 Accreditation, SSL Encryption, Digital Signing, and Digital Seal.
# 3. PDF tools are browser-based; no need to install anything.
No need to install any large software to start using PDF tools. PDF tools are accessible online, from any web browser, and any device. All you need is a decent internet to connect, and you’re all set. No need to worry about updates or compatibility issues cropping up either.
#4. PDF tools are ridiculously simple to use; save time and improve workflow.
There are a few features that make PDF tools a hot favourite among businesses. The intuitive user interface and workflow integrations make PDF tools stand out in the clutter. Editing a PDF is not more than a 4-step process. Yes, this means that you can upload, apply the edits, and download the modified version in just minutes. Here’s an example of a PDF to doc converter tool.
- Drag and drop/or upload the PDF document into the PDF Editor.
- Now, the tool will do its magic, and you can proceed further to convert the PDF into word.
- Apply and save the changes and then download the edited PDF. Rename it, if needed.
And, that’s it!
#5. PDF tools are device-agnostic
No matter what type of device you are working on, be it a Windows laptop, a Mac, or even a smartphone, PDF tools are accessible from any device. All you need is a working internet connection. PDF tools scale well on any screen size, thereby providing a great user experience.
#6. PDF tools are built for seamless team collaboration
Businesses need to work with their teammates, colleagues, and clients in real time. There is no scope for a delay in approvals or a requirement for resending documents. This is where PDF tools help. PDF tools allow businesses to work on the same document, concurrently, in real-time. You can e-sign, make edits, and get things done quickly and securely.
#7. PDF tools can be integrated into current workflows
Software applications such as Dropbox and Google Drive allow businesses to easily share and store documents. PDF tools fit right into the existing workflow as they are integrated with such applications. PDF tools do not need any additional changes in the current workflow.
#8. PDF tools are affordable
Circling back to the Adobe issue, no need to spend a huge chunk of money on PDFs. Today PDF tools like SmallPDF, are super affordable for teams of all sizes and yield a much higher ROI. Moreover, there are plans for businesses of all sizes with yearly and annual payment options. So, PDF tools ensure all budgets are taken into consideration, unlike Adobe which offers fewer payment options.
PDF tools make getting work done—easier, faster, and smarter for literally everyone.
#9. Unlimited storage options
With PDF tools you can enjoy unlimited file conversion, unlimited storage space, unlimited document uploads, and unlimited downloads.
Less known secret — translate a PDF file into any language
It’s less known, but you can translate your PDF into multiple languages too. If you wish to translate a PDF into a local language, you can do so easily. Here’s a link.
Incorporate PDF tools into your daily workflow, and let the magic unfold
While Adobe made PDF incredibly popular, it is now time to look beyond Adobe for PDF tools.
Business needs are diverse, and no two days are the same. But again, great work is always the outcome of good team collaboration, and that’s a given in any business setup. Teams that are in silos rarely make it work in time.
Imagine, a marketing team just sent a PDF of all the images to be used in the website to the design team and requested for the website needs go live as soon as possible. Now the design team has two options. Either install some insecure third-party software to convert the PDF into JPEG or another image format as suitable or go to the web page of the PDF tool, upload the PDF and convert it into JPEG format in 3 minutes. Of course, any team would go for the latter.
PDF tools take out the hassle from day to day file sharing tasks. Moreover, PDF tools give businesses the freedom to work from anywhere and at any time with the highest ease. No need to install any software or worry about updates, compatibility issues, or security threats. Simply upload, edit, and download the modified version of your PDF.
It’s never too late to incorporate PDF tools into your workflow. Invest in PDF tools today!
Did you like this article? Here are some more reads!