Essential tech tools & equipment for every office
Every business needs to know what type of equipment their company needs in order for their employees to do their job properly. With the world moving rapidly toward digitalisation, businesses need to innovate and adapt. Here are some essential tools and equipment that every business office should have.
Telecommunication tools
With the rise of remote working and new ways of communicating with our colleagues and clients, telecommunication tools are more important than ever.
Enabling seamless communication is key, whether via apps for file sharing and instant messaging or via video-conferencing tools such as Zoom, for example. Secure networks and telephone lines are also crucial, along with software to make your business run smoother, like project management platforms.
You’ll need to decide if your business will be using VoIP (Voice over Internet Protocol) technology, and if so, will your employees need headsets and microphones?
Computer tech
Computer tech is an important investment for any start-up business. You’ll need some idea of how your employees will be working so you can decide if you want fixed desktop computers or whether laptops and tablets will offer a better solution.
You’ll also need to think about any additional resources you might need, like a printer, scanner or photocopier. Will your staff benefit from computer accessories such as wireless keyboards and mice? People work best when they’re comfortable, so don’t overlook the importance of your office furniture like desks, ergonomic chairs and laptop or monitor stands.
Don’t forget that all your new computer technology will also require power cords and cables. Many offices also choose to install an Uninterruptable Power Supply (UPS) in case of power failure.
Visitor management system
Digital visitor management systems are designed to handle visitor check-ins and minimise disruptions to workflow. Whether your premises has a receptionist or not, a visitor management system can save your business time and money by reducing the number of disruptions from visitors and deliveries. It also keeps a secure record of who enters and leaves the building and at what time.
If you have a receptionist, it can ease the pressure on that employee, replacing traditional sign-in and out sheets and enabling visitors to check in even if your receptionist is busy on a call. If your workspace doesn’t have a receptionist, it allows your employees to get on with your day-to-day tasks without worrying about frequent interruptions.
Office automation control system
Increasing numbers of homes and workplaces are becoming ‘smart.’ Utilising smart technology to automate systems and control your office environment is beneficial both for the environment and for your business.
Smart technology can help you save money on energy by optimising your lighting, heating and air conditioning. It also helps to create a pleasant working environment for your employees, making them more comfortable and aiding productivity.
In summary
The technology, tools and equipment you choose for your workspace can be just as important to your business as the people you choose to employ. Finding the right equipment and streamlining your office processes with new technology will enable your employees to do their job to the best of their ability and help you achieve your business goals.
