Here’s what you need to land a job in office administration
Whether you are seeking to move into office administration with your current employer or are thinking about moving on to a job with potential for growth, it is important that you understand all this entails. Do you have the experience required for administrator roles? Typically, employers will require you to have had at least five years steady employment in an office within the industry in which you feel you are best suited.
Bear in mind that every company, large and small, requires very specific job skills of an administrator within their industry, but don’t worry just yet. The general tasks of an administrator are basically the same, no matter what field you are interested in. With that said, let’s look a little deeper at some job description examples for administration.
General job descriptions for office administrators
So then, what does an administrator do? What are some job descriptions for office administrators? In general, office administration responsibilities can be detailed as:
- Ability to supervise office administration staff for improved performance
- Manage appointments and agendas for upper-level management
- Someone adept in bookkeeping and budgeting to support company procedures
- Having a working knowledge of advanced technology to keep databases current
- The ability to prepare and submit reports and proposals
- Giving presentations as required of them to staff and clients
- Managing all forms of communication, digital and hard copy (postal service)
- Coordinate training and company activities
And that is just some of the job qualifications within the duties of office administration. In other words, if you are wondering what skills does an administrator need, the above list should enumerate them nicely. These are the responsibilities of an office administrator that pretty much sum up administration qualifications as well as being a good job description of office administration. An example of an office administrator job description would be written to include as many of those bullet points as possible, so that’s what you should be looking for when researching employment possibilities.
Educational requirements for an office administrator
The training and educational requirements will vary by employer. Some companies require a minimum of a bachelor’s degree in office administration whilst others will accept CVs from candidates with no less than an MS in Office Administration. Even if you have worked within an office for more than a decade and have worked your way up to being a key person, you may be overlooked without pertinent training and/or degrees. For this reason, it is imperative that you list all training you have had in terms of seminars, workshops and conferences you’ve attended.
Do you meet the qualifications within an office administration description?
If you feel you meet the qualifications detailed in the description of office administration as specified by the companies you are interested in, it’s time to polish that CV and get it submitted as soon as possible. It is important to note that all the best employers will have dozens of applicants for each job in office administration and beyond. Carefully format your cover Letter, CV and application (if you make it that far in the process) to show them you excel in your job and it is the career you envision for your life’s work.