While moving to a new office location often seems like a cumbersome process, this doesn’t have to be the case. Through proper planning and the use of quality movers your office move can be completed speedily and with minimal loss of productivity. Additionally, there are several steps you can take to make the process less stressful and hectic. And there are some common moving mistakes that you need to avoid. With that being said, the following are some expert tips from Move Central for a successful move and how to go about them.
Office move needs be completed quickly
It should go without saying that moving is rarely an easy task, whether you are downsizing or upgrading to a larger office. There are plenty of things that need to be taken care of and important decisions to make. You will need to plan properly, prepare, pack, and finally move. As with any other task, when conducting an office move, the goal is always to accomplish the most within the shortest time possible. It is particularly important for business owners to ensure that their office move is done quickly and with minimal delays given the ever-lingering risk of losing productivity in the office in addition to potential clients.
Productivity during an office move
There are plenty of positive benefits that result from an office move including additional floor space, getting closer to your clients, and even enjoying better lighting. All these factors benefit your staff in numerous ways. According to various studies, productivity in the office can be significantly improved with something as simple as rearranging your tables. However, despite all these potential benefits, there are some risks involved, particularly during the move.
Moving your entire office can take some time, and that is expected. In addition, during the move, your normal work environment will be thrown into a state of chaos. And there are some negative implications associated with this. Your employees will perform tasks at a much slower pace, and given that most of the equipment will either be moving or offline, productivity will drop significantly. During this time, acquiring new customers will be out of the question.
Planning an office move
Proper planning is essential to the success of your office move. To keep delays at a minimum while maximizing efficiency, you need to start planning as early as possible. Seek out a reliable and trustworthy commercial moving company and schedule your move. You need to plan out how you will manage different teams and their equipment. The point here is to ensure that your employees are provided with everything they need for as long as possible.
Hiring a moving company or moving by yourself
Conducting a DIY office move with the help of your staff has both its benefits and downsides. While it can be beneficial to your team-building efforts and be relatively less costly, there is always the risk of making many moving mistakes. These mistakes can have adverse effects such as costing your business days of valuable time, which in the long run can cost you way more than you would have incurred hiring professional movers.
Choose a reliable professional office moving company
Hiring a commercial moving company is an important decision that shouldn’t be taken lightly. Moving an office is a complicated process and there are plenty of things that can go awry. Something as simple as a misplaced or lost stapler can lead to a lot of time wastage and loss of productivity among certain employees. Thus, it is important to ensure that you hire a reliable moving company to handle your move. By doing this, you will ensure that your office move is carried out with minimal errors and delays, and it will also ensure that you resume normal business operations as soon as possible.
Packing an office
Packing is a key part of any moving process. And it is particularly important to ensure that it is done correctly during a commercial move. Such a move involves packing plenty of items and more equipment. In addition, there are office decorations and employee’s personal stuff. It is important to ensure that everything gets to your new location safe and in good condition. It is equally imperative that you have a systematic unpacking process in your new office location. This means that to ensure that your office relocation is a success, this part needs to be done correctly, and there are many ways you can go about this.
Packing in stages
One effective method of packing your office is breaking down the task into stages. Consider packing and moving teams one by one. Ask each employee to pack their own desk. It is also important to ensure that every moving box is labeled accordingly. This will help make unpacking much easier.
Pack everything at once
In most cases, you will be able to pack everything at once. This can significantly help to hasten the packing and moving process. The problem with this technique is that the process can quickly become overwhelming. When you pack everything in one go, there is a risk of things getting disorganized. This consequently leads to delays and lengthy unpacking processes.
Hire professional packers
Having professionals handle your packing is perhaps the best option for an office move. With this in mind, it is important to ensure that the company you hire offers packing services. By leaving the task to professionals, it will make the entire process much easier and less stressful for you and your staff.
Declutter the office before relocating
With time, items such as old paperwork and old equipment will start to pile up in your office. Decluttering before your move will help to make moving much easier. Additionally, it will make both packing and moving faster and quicker. Separate your items into various categories:
- Items and equipment that need to be disposed of and recycled
- Items and equipment that can be donated
- Items and equipment that can be stored
- Items and equipment that you are taking to your new location
Rent storage space for your old paperwork
Most businesses are legally required to keep business documents for years. With time, this can lead to the buildup of clutter in the office causing it to appear smaller and disorganized. An office move is the best time to sort out this issue. Renting a storage unit offers the perfect solution. Consider storing those things that you don’t need on a daily basis but still need easy access to them if you ever require them.